Data Protection

Name and Address of the Controller The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations: Andreas Reiss datenschutz@intrasts.net Intrasts UG (limited liability) Saelhuysen 89 DE-47509 Rheurdt Commercial Register: HRB 17674 Registration Court: Local Court of Kleve Represented by: Andreas Reiß

Name and Address of the Data Protection Officer The data protection officer of the controller is: Andreas Reiss datenschutz@intrasts.net Intrasts UG (limited liability) Saelhuysen 89 DE-47509 Rheurdt Commercial Register: HRB 17674 Registration Court: Local Court of Kleve Represented by: Andreas Reiß

General Information on Data Processing Scope of Processing of Personal Data We process We generally only process our users' personal data to the extent necessary to provide a functional website and our content and services. Our users' personal data is generally processed only with the user's consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

Legal basis for the processing of personal data

If we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. If personal data is necessary to fulfill a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations necessary to implement pre-contractual measures. If the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) GDPR serves as the legal basis. If the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for processing.

Data Deletion and Storage Period

The personal data of the data subject will be deleted or blocked as soon as the purpose for which they were stored no longer applies. Storage may also occur if this has been provided for by European or national legislators in Union regulations, laws, or other provisions to which the controller is subject. Blocking or deletion of data will also occur if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

Provision of the website and creation of log files

Description and scope of data processing

Each time our website is accessed, our system automatically records data and information from the computer system of the accessing computer. The following data is collected:

• Information about the browser type and version used
• The user's operating system
• The user's IP address
• Date and time of access
• Websites from which the user's system accesses our website

The log files contain IP addresses or other data that allow assignment to a user. This could be the case, for example, if the link to the website from which the user accesses the website or the link to the website to which the user switches contains personal data. The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) (f) GDPR.

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must be stored for the duration of the session. If IP addresses are stored in log files: The data is stored in log files to ensure the functionality of the website. Furthermore, the data helps us optimize the website and ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context. Our legitimate interest in data processing pursuant to Art. 6 (1) (f) GDPR also lies in these purposes.

Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the website, this is the case when the respective session ends. If the data is stored in log files, this is the case after a maximum of three years. Longer storage is possible. In this case, the users' IP addresses are deleted or distorted so that the accessing client can no longer be identified.

Possibility of objection and removal

The collection of data to provide the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, the user has no right of objection.

Use of Cookies

Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables unique identification of the browser when the website is accessed again. We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after changing pages. The following data is stored and transmitted in the cookies:
(1) Language settings
(2) Items in a shopping cart
(3) Log-in information
We also use cookies on our website that enable analysis of user surfing behavior. The following data can be transmitted in this way:
(1) Search terms entered
(2) Frequency of page views
(3) Use of website functions
The user data collected in this way is pseudonymized using technical precautions. Therefore, it is no longer possible to assign the data to the accessing user. The data is not stored together with other personal data of the user. When accessing our website, users are informed about the use of cookies for analysis purposes via an information banner and referred to this privacy policy. In this context, there is also information on how to prevent the storage of cookies in the browser settings.

Legal basis for data processing

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1) (f) GDPR. The legal basis for the processing of personal data using cookies for analysis purposes, provided the user has given their consent, is Art. 6 (1) (a) GDPR.

Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some features of our website cannot be offered without the use of cookies. These require that the browser be recognized even after changing pages. We require cookies for the following applications:
(1) Search terms entered
(2) Frequency of page views
(3) Use of website functions The user data collected by technically necessary cookies is not used to create user profiles. Analysis cookies are used to improve the quality of our website and its content. Analysis cookies tell us how the website is used and allow us to continuously optimize our offering. These purposes also constitute our legitimate interest in processing personal data in accordance with Art. 6 (1) (f) GDPR.

Duration of storage, right of objection and removal

Cookies are stored on the user's computer and transmitted from there to our site. Therefore, you as the user have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, you may no longer be able to use all of the website's functions to their full extent.

Newsletter

Description and Scope of Data Processing

On our website, you can subscribe to a free newsletter. When you register for the newsletter, the data from the input form is transmitted to us. In addition, the following data is collected during registration:
(1) User's email address
(2) IP address of the accessing computer
(3) Date and time of registration
Your consent to the processing of data is obtained during the registration process, and reference is made to this privacy policy. If you purchase goods or services on our website and provide your email address, we may subsequently use it to send you a newsletter. In such a case, the newsletter will only send direct advertising for our own similar goods or services. In connection with data processing for sending newsletters, no data will be passed on to third parties. The data will be used exclusively for sending the newsletter.

Legal basis for data processing

The legal basis for processing data after the user has registered for the newsletter is Art. 6 (1) (a) GDPR, provided the user has given their consent. The legal basis for sending the newsletter as a result of the sale of goods or services is Section 7 (3) of the German Unfair Competition Act (UWG).

Purpose of data processing

The collection of the user's email address serves to deliver the newsletter. The collection of other personal data during the registration process serves to prevent misuse of the services or the email address used.

Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's email address will therefore be stored as long as the newsletter subscription is active. The other personal data collected during the registration process is generally deleted after a period of seven days.

Opt-out and removal option

The affected user can cancel their newsletter subscription at any time. A corresponding link is included in each newsletter for this purpose. This also allows them to revoke their consent to the storage of personal data collected during the registration process.

Registration

Description and Scope of Data Processing

On our website, we offer users the opportunity to register by providing personal data. The data is entered into an input mask and transmitted to us and stored. The data will not be shared with third parties. The following data is collected during the registration process:

• Name
• Address
• Company
• Telephone Number
• Email Address
• Date of Registration
• User's IP Address

During the registration process, the user's consent to process this data is obtained.

Legal Basis for Data Processing

If the user has given their consent, the legal basis for processing the data is Art. 6 (1) (a) GDPR. If the registration serves to fulfill a contract to which the user is a party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 (1) (b) GDPR.

Purpose of data processing

User registration is required to provide certain content and services on our website. User registration is also required to fulfill a contract with the user or to provide our services.

Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This applies to data collected during the registration process if the registration on our website is canceled or changed. This also applies to data collected during the registration process for the fulfillment of a contract or to provide our services if the data is no longer required to perform the contract. Even after the contract has been concluded, it may be necessary to store the contractual partner's personal data in order to fulfill contractual or legal obligations.

Opt-out and Removal Option

As a user, you have the option to cancel your registration at any time using the function in your user profile. You can edit the data stored about you yourself in your user profile at any time. If the data is required to fulfill a contract or to provide our services, premature deletion of the data is only possible if contractual or legal obligations do not prevent deletion.

Contact form, download form, and email contact

Description and scope of data processing

Our website contains a contact form, which can be used for downloads and to contact us electronically. If a user uses this option, the data entered in the input mask will be transmitted to us and stored. This data includes the user's name and email address. In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation and, in the case of downloads, for sending marketing emails.

Legal basis for data processing

The legal basis for processing the data, if the user has given their consent, is Art. 6 (1) (a) GDPR. The legal basis for processing the data transmitted when sending an email is Art. 6 (1) (f) GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR.

Purpose of data processing

The processing of personal data from the input mask serves to process the contact and send marketing information. In the case of contact via email, this also constitutes the necessary legitimate interest in processing the data. The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data from the input mask of the contact form and data sent via email, this is the case when the respective conversation with the user has ended. The conversation is concluded when the circumstances indicate that the matter in question has been conclusively resolved or the user clicks on the unsubscribe link provided. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Opt-out and Removal Option

The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

Right to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing occurs, you can request information from the controller about the following:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of storage of the personal data concerning you or, if specific information is not available, the criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information on the origin of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Art. 22 (1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved, as well as the significance and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organization. In this context, you can request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

Right to rectification

You have the right to request rectification and/or completion from the controller if the personal data concerning you that are processed are incorrect or incomplete. The controller must carry out the rectification immediately.

Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of their use;
(3) the controller no longer needs the personal data for the purposes of processing, but you require them to assert, exercise or defend legal claims, or
(4) if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, these data may - with the exception of storage - only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above-mentioned conditions, you will be informed by the controller before the restriction is lifted.

Right to erasure

a) Obligation to erase You may request the controller to erase the personal data concerning you immediately, and the controller is obliged to erase this data immediately if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you were processed unlawfully.
(5) The erasure of personal data concerning you is necessary to fulfill a legal obligation under Union or Member State law to which the controller is subject.
(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

g) Information to third parties If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, the controller shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform data controllers which process the personal data that you, as the data subject, have requested the erasure by such controllers of all links to these personal data or of copies or replications of these personal data.

h) Exceptions The right to erasure does not apply if processing is necessary
(1) for exercising the right to freedom of expression and information;
(2) to fulfill a legal obligation required by Union or Member State law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of ​​public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, insofar as the law referred to in section a) is likely to make the achievement of the objectives of that processing impossible or seriously compromises it, or
(5) to assert, exercise or defend legal claims.

Right to information

If you have asserted your right to rectification, erasure, or restriction of processing vis-à-vis the controller, the controller is obliged to inform all recipients to whom the personal data concerning you was disclosed of this rectification, erasure, or restriction of processing, unless doing so proves impossible or involves disproportionate effort. You have the right to be informed by the controller of these recipients.

Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and
(2) the processing is carried out using automated procedures. In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not adversely affect the freedoms and rights of others. The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right of Objection

You have the right to object at any time to the processing of personal data concerning you based on Art. 6 (1) (e) or (f) GDPR, for reasons related to your particular situation; this also applies to profiling based on these provisions. The controller will no longer process the personal data concerning you unless they can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims. If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, notwithstanding Directive 2002/58/EC.

Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent up to the time of revocation.

Automated decision-making in individual cases, including profiling

You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal consequences for you or significantly affects you in a similar way. This does not apply if the decision
(1) is necessary for entering into or fulfilling a contract between you and the controller,
(2) is permitted by Union or Member State law to which the controller is subject, and this law contains appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or
(3) is made with your explicit consent. However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) GDPR applies and appropriate measures to protect your rights and freedoms and legitimate interests have been taken. With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.

Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint was lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.